What type of project are you undertaking?
Please refer to the table below to determine which category best describes your project. Use the "method recommended to manage your work" as a guide to the appropriate level of project management rigor to apply. Click on the link provided to access project management templates.Work Request
Project
Large Project
Effort
< 320 hours
320 – 2,000 hours
> 2000 hours
IT Coordination
All work can be accomplished within one group in IT Services
Requires coordination among two-four groups within IT Services
Requires coordination among four or more groups within IT Services
Duration
< 6 months
6-12 months
> 12 months
Campus Impact
Single functional area
Two functional areas
Project will impact multiple departments or groups on campus (e.g. will need extensive campus readiness and communication)
Complexity
Easily understood problem and the solution is readily achievable
Either difficult to understand problem, solution unclear or solution difficult to achieve
Complex problem or solution
Vendor Involvement
None
Project assessment may involve contracting with an outside vendor
Project implementation involves contracting with a new vendor
Dependencies
No major dependencies or inter-related projects
Some major dependencies or inter-related projects but considered low risk
Major high risk dependencies or inter-related projects
Timeframe
Schedule is flexible
Schedule can undergo minor variations but deadlines are firm
Deadline is fixed and cannot be changed, schedule has no room for flexibility
Method recommended to manage the work
Departmental
Department Lead should approve the level of project management methodology to be applied
Use ITS PMO recommended artifacts. Simple governance. Informal gate process
The ITS PMO, in collaboration with the Project Manager will determine the appropriate artifacts for the project. Artifacts will be reviewed for quality and continuing relevance at each Phase Gate.
Project Management Prerequisites
Basic project management skills and experience
Proven project management experience
Extensive project management experience, managing multiple, complex projects across multiple functions